How To Order Custom Team Uniforms For A Club Or School.

Number, crest and sleeve lettering are all part of the design, so they need to be settled before anything is cut or printed.

Start With The Roster, Not The Design

Most team orders go wrong in the spreadsheet, not in the factory. A kit that looks right on screen still fails if three players share a number, a name is misspelled or half the squad guessed their size. Build the roster first and treat it as the document everything else is checked against.

For every player, collect these before you ask for a final quotation:

• Name exactly as it should be printed (or confirm that the kit carries no names)
• Squad number, checked so no two players on the same team share one
• Size, taken from a size chart and not from memory or last year's kit
• Youth or adult cut, and any position-specific item such as a goalkeeper top
• Anything that differs from the rest of the squad, such as long sleeves or a captain's armband

Ask players or parents to confirm their own details in writing. It is much easier to fix a typo in a shared sheet than on a finished jersey.

Decide The Kit Components And Colorways

A "kit" can mean very different things. Decide which pieces every player gets: jersey, shorts and socks are the usual core, and some clubs add a training top, a warm-up jacket or a bag. Each extra piece is another item to design, size and approve, so list them early. Our teamwear and football kit pages show the range, and accessories covers items such as socks.

Then settle your colors. If you need a home and an away kit, write down the color of each piece in each kit, and send reference images or swatches instead of color names alone. "Royal blue" means different things to different people, and a screen is a poor judge of shade. Different colorways are usually treated as separate styles, so ask how the 20-piece bulk minimum applies to each one when you request the quotation.

Names, Numbers And Sponsor Logos

Decoration is where team orders get detailed. The common methods for team kit are sublimation, screen print and embroidery, and our decoration methods guide explains which suits which design. Whichever you choose, prepare the following:

• Club or school crest as a vector file (AI, EPS, SVG or PDF) or, failing that, the highest-resolution PNG you have
• Sponsor logos in the same formats, with the sponsor's approval to use them on a kit
• Where each logo goes (chest, sleeve, back, shorts) and roughly how large
• Number style, size and color, with enough contrast against the jersey to read from the touchline
• Whether names go above or below the number, and whether they follow a curve or a straight line

Sponsors are the item most often forgotten. Get written confirmation of the exact logo version from each sponsor before you send it, because replacing a logo after production is a new job, not a correction.

Size A Real Roster, Not A Guess

Sizes are not standardized between manufacturers, so a size label alone is a weak instruction. Ask the factory for a size chart, have players measure themselves against it, and record the result per player. Mixed youth and adult squads need extra care because the two cuts are proportioned differently; our guide to youth vs. adult sizing and MOQ covers how that works across a roster.

If you have time, order a sample in one or two representative sizes first. Samples have no minimum, so it is a low-commitment way to check fit, fabric feel and print quality. Our samples guide explains what to look for when it arrives.

Decide in advance how you will handle players who join after the order is placed, because a late joiner means a separate, smaller order that is not guaranteed to match the first batch's timing. Many clubs agree a cut-off date for roster changes and tell families about it when they collect sizes.

Plan The Timeline Backwards From The Season Start

Set the date you actually need the kits in hand, not the date of the first match. Leave a week or two spare to hand them out and deal with any problem. Then subtract each stage in turn:

1. Shipping and customs. Transit time is separate from production and is never guaranteed. Air freight suits smaller or urgent orders; sea freight is slower and suits larger runs. Add a buffer for customs clearance.
2. Bulk production. Typically about 18 working days after you approve the sample, counted Monday to Friday and excluding Pakistani public holidays.
3. Your own approvals. Every day spent waiting for a committee vote or a sponsor reply is a day added to the schedule.
4. Sample. 8–10 days, plus the time you take to review it.
5. Roster and artwork. The time it takes you to collect final names, numbers, sizes and logo files, plus the quotation and invoice.

Add the production-side stages and you get roughly five to six weeks before shipping and before your own decision days. These are estimates, and our production timeline guide explains what moves them. The practical rule: if your first fixture is fixed, start the conversation as soon as the committee agrees the design, not once the kit is "nearly final".

Approvals: Sample, Mock-Up And Written Sign-Off

Nothing should be cut for the full squad until three things are agreed. First, the mock-up: colors, logo positions and number placement shown on the garment. Second, the sample, if you ordered one. Third, written approval to start bulk production; a WhatsApp or email confirmation is enough, but it must be explicit.

Once an order is live, the private order tracking page is where mock-up and logo-placement approvals happen, with photo updates as each step finishes. Approve carefully: a change after sign-off is a new sample round, not a quick fix. For the full sequence, see our production process, and for what is inspected before anything ships, our quality control page.

Packing, Shipping And Customs For A Team Order

A team order is only useful if you can hand the right kit to the right player. Orders are packed per piece against your roster or size breakdown, so send the final roster with your approval and keep a copy to check the delivery against. If you want kits grouped a particular way, say so when you place the order and not when it ships.

We choose the courier and route, usually DHL or FedEx, and send the tracking number once it ships. Customs duties and import taxes are the customer's responsibility as importer of record, unless a landed-cost quotation was agreed. Details are on our shipping policy page.

What This Means At True Fit

• Bulk MOQ is 20 pieces per style; samples have no minimum
• A sample takes 8–10 days; bulk takes about 18 working days after sample approval
• Every order gets a quotation first, then an invoice; pricing depends on the exact spec and is confirmed in writing
• Samples are paid in full up front; bulk needs a minimum 50% deposit, with the balance before shipment, both by bank transfer (see payment options)
• Quoted prices include shipping from Sialkot; customs duties and import taxes at destination are separate unless a landed-cost quote was agreed
• If your first bulk order of a style is 50 pieces or more, the sample fee for that style is credited toward it, as long as you mention it when ordering
• Your designs and logos stay your property

You can check who we are on our verification page, see the workshop on the factory tour, or browse finished kits in the portfolio. Questions go to info@truefitsportswear.com or WhatsApp, and the team replies as soon as possible (because of the time-zone difference a reply can sometimes take a little longer).

Frequently Asked Questions

How far ahead should a club order custom team uniforms?

Count back from the date you need the kits in your hands. Allow roughly five to six weeks of production-side time (a sample takes 8–10 days and bulk about 18 working days after sample approval), then add courier transit, customs and your own approval days. These are estimates, not guarantees, so build in a buffer and start the conversation early.

Can we order fewer than 20 team uniforms?

Bulk orders start at 20 pieces per style. Samples have no minimum, so a single sample is fine for checking the look, fabric and fit. If your squad is smaller than 20, send the details to the team and they will tell you what is realistic for your case.

Do we need a finished design before we ask for a quote?

No. A reference photo, a rough sketch or a written description is enough to start, and the team can develop the design with you. Send your logo files and sponsor artwork as early as you have them, because they affect placement and the mock-up.

Who pays customs and import taxes on a team order?

The customer pays customs duties and import taxes as the importer of record, unless a landed-cost quotation was agreed beforehand. The team can offer a landed-cost quotation on request, so ask before you order if you want the full delivered figure.

More answers are on our FAQ page.